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Human Resources & Office Cordinator

Join a Montreal-based company that helps organizations around the world create a personalized journey of impact and fulfillment for their people. Explorance offers innovative Experience Management (XM) solutions because we believe that each experience matters. Will we be your next one?

To be an Explorer means to join one the #1 ranked workplace in Canada, awarded by Great Place to Work®. Join a team that values trust, drive, collaboration, excellence, and a growth mindset. Live an experience that is rewarding and unique.

We are currently looking for a Human Resources and Office Coordinator to join our dynamic team that thrives in a demanding, fast-moving environment. Reporting to the US General Manager, the HR and Office Administrator will work with our US team to assist in the daily operations of the office as well as the Human Resources department.  

What you will do:

  • Planning & organizing employee engagement activities & coordination with vendor.
  • Responsible for internal communication such as birthday celebration, organization announcements & employee engagement communications.
  • Active participation in the recruitment process. Will coordinate the job postings, screening, scheduling and follow up of candidates.
  • Main contact for all new employees from offers to onboarding.
  • Ensure timely & accurate employee records.
  • Facilitate exit process in the collection of laptops and other office assets.
  • Responsible for handling queries related to the employee life cycle.
  • Manage inventory related to office and supplies.
  • Providing general administrative support to the HR department and business stakeholders
  • Implementing continuous process improvements to ensure efficiency
  • Other HR projects and initiatives as assigned
  • Prepare and make bank deposits.
  • Receive and distribute mail.
  • Book group travel for meetings and conferences.
  • Assist with Conference shipping and logistics.
  • Manage internal events & meetings (online, onsite and offsite)

What you will bring to the role:

  • Minimum of 2+ years of experience in a similar role
  • Must be mature and discreet and have experience dealing with highly confidential information
  • Excellent verbal and written communication skills (English); ability to communicate effectively at all levels in the organization.
  • Outstanding interpersonal skill
  • Capacity to organize, plan and participate in various projects
  • Meticulous attention to detail and strong organizational, time management and prioritization skills
  • Customer service attitude
  • Creative, self-motivated, and curious to learn.
  • Microsoft Office, Sharepoint, Expensepoint knowledge
  • Responsible & team-oriented
  • Constantly strives for improvement.

About us

At Explorance, we believe that the true power of experience lies in the moments that matter, whether you’re in the hiring process, advancing in your career, or navigating our technology. We’re a company that not only takes diversity, equity, and inclusion to heart, but lives it each day. We provide you with resources and support that fit your unique needs, a workplace that reflects the wider world around us, and a culture where you have a voice that is valued and is empowered to succeed. That’s the kind of team you’ll be joining when you choose to work at Explorance. One where we choose trust over doubt, responsibility over indifference, choices over control, and a personalized journey of growth and success over a traditional cookie-cutter employment storyline.

Are you curious to get to know more about our approach and products? Check out our website.

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